Stop looking for your "dream tool" because it's a form of procrastination. Most tools are feature cluttered given the tasks that most of us have to do.

Honestly you'd be amazed what taking out one hour a week and a .txt file can do for your life. Another low-tech tool you can use is to print out a calendar and pencil in dates.

The reality is that "project manager" is a job title, so either you take time for it or pay someone to do it. It's also hard for people doing the work to manage themselves -- and this isn't a new observation but something that Drucker was writing about eons ago.