Using AI for this is like a trying to solve a self-created problem. If human meeting culture would have just used an issue tracker and e.g. emails for this, this all would not have been necessary.
Human meeting culture exists only because the tools for synchronizing states is so bad in its UX/UI that there is seemingly no better way to do it. If Teams would have had a better UX focussed on issue management combined with better overviews for different roles, they would not have needed AI bots/avatars for this problem.