If you attend a lot of meetings, having an AI note-taker take notes for you and generate a structured summary, follow-up email, to-do list, and more will be an absolute game changer.
(Disclaimer, I'm the CTO of Leexi, an AI note-taker)
A big part of the problem is even finding this content in a modern corporate intranet (i.e. Confluence) and having a bunch of AI-generated text in there as well isn't going to help.
Notes are valuable for several reasons.
I sometimes take notes myself just to keep myself from falling asleep in an otherwise boring meeting where I might need to know something shared (but probably not). It doesn't matter if nobody reads these as the purpose wasn't to be read.
I have often wished for notes from some past meeting because I know we had good reasons for our decisions but now when questioned I cannot remember them. Most meetings this doesn't happen, but if there were automatic notes that were easy to search years latter that would be good.
Of course at this point I must remind you that the above may be bad. If there is a record of meeting notes then courts can subpoena them. This means meetings with notes have to be at a higher level were people are not comfortably sharing what every it is they are thinking of - even if a bad idea is rejected the courts still see you as a jerk for coming up with the bad idea.
Show me an LLM that can reliably produce 100% accurate notes. Alternatively, accept working in a company where some nonsense becomes future reference and subpoenable documentation.
There is a reason meeting rules (ie Robert's rules of order) have the notes from the previous meeting read and then voted on to accept them - often changes are made before accepting them.
Seriously, I wish to hire this person.
Maybe I am just very fortunate, but people who are not capable of producing documents that are factually correct do not get to keep producing documents in the organizations I have worked with.
I am not talking about typos, misspelling words, bad formatting. I am talking about factual content. Because LLMs can actually produce 100% correct text but they routinely mangle factual content in a way that I have never had the misfortune of finding in the work of my colleagues and teams around us.
A human law clerk could make a mistake, like "Oh, I thought you said 'US v. Wilson,' not 'US v. Watson.'" But a human wouldn't just make up a case out of whole cloth, complete with pages of details.
So it seems to me that AI mistakes will be unlike the human mistakes that we're accustomed to and good at spotting from eons of practice. That may make them harder to catch.
And that is assuming there even is someone out there, which isn't a given.
If you're at the scale where you have corporate intranet, like Confluence, then yeah AI note summarizing will feel redundant because you probably have the headcount to transcribe important meetings (e.g. you have a large enough enterprise sales staff that part of their job description is to transcribe notes from meetings rather than a small staff stretched thin because you're on vanishing runway at a small startup.) Then the natural next question arises: do you really need that headcount?
As a human note-taker, I find the most impactful result of real-time synthesis is the ability to identify and address conflicting information in the moment. That ability is reliant on domain knowledge and knowledge of the meeting attendees.
But if the AI could participate in the meeting in real time like I can, it'd be a huge difference.
Your problem really only arises if someone is using the AI to stand in for them at the meeting vs. use it to take notes.
1. "Why can't you look at the AI notes during the meeting?" The AI note-takers that I've seen summarize the meeting transcript after the meeting. A human note-taker should be synthesizing the information in real-time, allowing them to catch disagreements in real-time. Not creating the notes until after the meeting precludes real-time intervention.
2. "Why not use [AI Note-taker whose notes are available during the meeting]?" Even if there were a real-time synthesis by AI, I would have to keep track of that instead of the meeting in order to catch the same disagreements a human note-taker would catch.
3. "What problem are you trying to solve?" My problem is that misunderstandings are often created or left uncorrected during meetings. I think this is because most people are thinking about the meeting topics from their perspective, not spending time synthesizing what others are saying. My solution to this so far has been human note-taking by a human familiar with the meeting topic. This is hard to scale though, so I'm curious to see if this start-up is working on building a note-taking AI with the benefits I've mentioned seem to be unique to humans (for now).
Every mistake the AI makes is completely understandable, but it's only understandable because I was in the meeting and I am reviewing the notes right after the meeting. A week later, I wouldn't remember it, which is why I still just take my own notes in meetings. That said, having having a recording of the meeting and or some AI summary notes can be very useful. I just have not found that I can replace my note-taking with an AI just yet.
One issue I have is that there doesn't seem to be a great way to "end" the meeting for the note taker. I'm sure this is configurable, but some people at work use Supernormal and I've just taken to kicking it out of of meetings as soon as it tries to join. Mostly this is because I have meetings that run into another meeting, and so I never end the Zoom call between the meetings (I just use my personal Zoom room for all meetings). That means that the AI note taker will listen in on the second meeting and attribute it to the first meeting by accident. That's not the end of the world, but Supernormal, at least by default, will email everyone who was part of the the meeting a rundown of what happened in the meeting. This becomes a problem when you have a meeting with one group of people and then another group of people, and you might be talking about the first group of people in the second meeting ( i.e. management issues). So far I have not been burned badly by this, but I have had meeting notes sent out to to people that covered subjects that weren't really something they needed to know about or shouldn't know about in some cases.
Lastly, I abhor people using an AI notetaker in lieu of joining a meeting. As I said above, I block AI note takers from my zoom calls but it really frustrates me when an AI joins but the person who configured the AI does not. I'm not interested in getting messages "You guys talked about XXX but we want to do YYY" or "We shouldn't do XXX and it looks like you all decided to do that". First, you don't get to weigh in post-discussion, that's incredibly rude and disrespectful of everyone's time IMHO. Second, I'm not going to help explain what your AI note taker got wrong, that's not my job. So yeah, I'm not a huge fan of AI note takers though I do see where they can provide some value.
I attend a lot of meetings and I have reviewed the results of an AI note taker maybe twice ever. Getting an email with a todo-list saves a bit of time of writing down action items during a meeting, but I'd hardly consider it a game changer. "Wait, what'd we talk about in that meeting" is just not a problem I encounter often.
My experience with AI note takers is that they are useful for people who didn't attend the meeting and people who are being onboarded and want to be able to review what somebody was teaching them in the meeting and much much much less useful for other situations.