After trying every kind of fancy task management and note taking system from org-mode to Obsidian to Logseq, I now use a .rtfd (.rtf + images) on iCloud to act as a note-taking system / todo-list. I would have used pen and paper but I need to paste screenshots and URLs.
There's an iOS app called RTF Write for 99c. Now I always have my notes, tasks, and shopping, and above all, it's so simple and quick.
You'd make the Read Me documents on classic Mac OS by changing the type of the file from 'ttxt' to 'ttro'
But you can have multiple notes, and as soon as there are lots of notes to look at, I won’t do it every day.
With my .rtfd file, there is only one file with one todo list, and that’s it. I can never lose it or get lost in it, or spend time finetuning it.
TextEdit, new .txt file, name it “{subject} notes.txt”, throw it in the “old notes” folder when it gets too unwieldy is the only notes workflow that I’ve found actually works for me.
A notes .txt represents my current unit of work, and moving it into the archive folder is equivalent to deleting it in that I will likely never need or use it again. Documentation goes into the repo or Notion or whatnot, grocery lists are shared with my wife, etc., and I see the value in additional features there.
(And yes, I use Notes for everything :) )
There's something great about dealing with raw text files (and I say this as a happy Photos.app user)