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And even e-mail has the problem when it's deleted after two years according to retention policy.

You have a contact you remember who emailed you three years about a thing... you'll never find them again.

I was genuinely shocked to discover how often I needed an email from over two years ago to check on something or someone. Oh well.

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> You have a contact you remember who emailed you three years about a thing... you'll never find them again.

Same problem. So, I asked the company IT staff, what is the recommended solution? The answer was "oh, just create a folder on your network drive, and drag-and-drop the .MSG files into there."

This answer was apparently vetted by the same company lawyers that came up with the 2 year retention policy in the first place. I don't have the courage to confirm this, but I really would like to ask them what the point of all this even is.

If you make a personal copy it's not in the email system, and they can reasonably say they couldn't find it, since they aren't going to search everyone's desktops for errant emails.

Even Google can't solve all the downsides of things being in the cloud.

I understood that the goal is to reduce keyword hits during discovery therefore making the action active rather than passive is a favorable balance of concerns.

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