Ask HN: How do you manage tasks and notes in personal/work life?

I always have this issue of managing my tasks and notes and currently looking for fixing my workflow. Here are some of the things I want to streamline:

* personal tasks -> currently asana

* personal notes (book summaries, articles) -> notion

* personal emails -> gets converted to asana task if should be handled later

* personal projects -> notion (as a todo item without proper project management, because I am a solo in this project)

* work tasks -> jira

* work notes -> confluence or google docs

* work emails -> usually I postpone it until take an action

* work projects -> this is mess for me at the moment, some tasks can be created publicly in jira board, but some are more of my thoughts for next actions, do not want to create ticket for them but I usually create todo item in my personal todo list (e.g. sync with Brian about his ask regarding design colors and so on)

Problem with notion, it is slow and I can't attach asana tasks to specific pages. Problem with asana, I can't rely on it as a knowledge management tool. Jira not for personal use, Google docs difficult to navigate.

I tried to manage my tasks with notion, but imitating todo app on top of notion databases are hard, no recurring events. No predefined templates with tasks (e.g. I want to create a project template which has recurring events to update stakeholders every 2 weeks)

Any way I can streamline these tools and replace with less tools?