Insisting on a new solution being "exactly the same" to adopt it pretty much ensures you will never leave the status quo.

All changes in complex systems have tradeoffs. In-person whiteboard sessions can be exhilarating. They also tend to produce imprecise (or no) artifacts that rely heavily on the context of the meeting for interpretation.

I noticed that when our team went remote during COVID and ideation was done by async contributions to design docs, the completeness and reliability of our designs went way up. But again, it's never all positive. If there was a design that was underspecified or not fully understood by the team member leading it, the siloing could lead to analysis paralysis.