Ask HN: How do you organize your private work with apps?

My wife, kids, and I have a shared Google calendar for our schedule. We're all responsible for putting our own stuff in it (for the most part).

For a to-do list, I just use a notebook. I've yet to find a digital app that gives me the same flexibility. I'm also far more likely to remember something that I physically wrote down, as opposed to copying it into some app.

I've got a lot of medium sized projects this year, and I haven't really found a good way to track all of those at the moment. They're currently in an Excel workbook.

MS OneNote as daily notes (separate work and personal accounts).

MS OneNote is great since can easily copy-paste text and images to a daily sheet; So it is kind of a running log during the day.

Then during the night, index it in a Google Doc; by index I mean the MS OneNote page is described with a few bullet points. An index is very helpful so that at a quick glance one can get an idea what is inside the different MS OneNote pages even without doing a full scan on all of the MS OneNote pages.

It is similar to a database where-in the information is stored in the table but an index is necessary to be able to quickly find what one is looking for without having to read too much data.

Google Docs as index is really helpful I think and can be used to track easy to forget details such as birthdays, passwords, etc.. as well. If not Google Docs, the closest alternative would be Workflowy probably but same idea of sections, lists and short bullet point style descriptions since the more long-form paragraph content can be kept elsewhere like in a MS OneNote sheet.

Also, good I think to have a monthly iteration for the Google Doc index document so that it doesn't become too large and some data can be left behind in the past month document.

Google Calendar is useful for me to have reminders and also to organize things with family. The functionality of adding people's emails, automatically send them a request of that event, letting them answer if they are gonna go or not, and adding in their personal calendars that event, is just priceless.

For to-do list, shopping lists, ideas, and other small things, I always use paper and pen. I don't usually carry any of this around except shopping lists (to cross out articles already bought), but if I had to, I'll bought a Moleskine or similar to carry around.

For projects where there are others than me involved, or for projects that have a bigger size, Trello (or any other card-style list manager) is the best to use. It let you order ideas, to-do items, parts, or any other divisible list of things in the way you like. For example: - Ideas, To do, To check, Completed - Alice, Bob, Carol, Dave, DONE - General, Minimal, Failsafe, UX, Maintenance

Everything goes in a fossil repo. Some things as tickets, some as text files. I might use the built in wiki at some point.

I use Kitemaker for planning nebulous projects or things that collect notes, images, and so forth. For example, a vacation.

I use Todoist for recurring or important, well-defined tasks.

I use Apple Calendar for events I need to remember.

That's pretty much it.

I've used a shared family calendar and a custom shared todo list web app for close to ten years. I also keep professional notes in a slightly customized variant of Emacs org-mode.

None of it is perfect, but I'm not sure what would be, and it works well.

I have a shared calendar with my wife and personally use notion for some archive-style notes and kanban for personal projects.

I tried many different tools and did not like any of them. For daily notes, I use pen and paper.

I won't make it without Fantastical and Things. With family, kids and coding hobby projects it is just difficult for everything to be organized without this tools.

Shared calendar and contacts with my wife thanks to apple. Shared dropbox drive for alle photo's, receipts and what not.

Noteplan for the rest.