For anyone not aware, this method of discussing individually with stakeholders ahead of time before any decision or approval meetings is a common way to make the meetings go smoothly. Stakeholders won't be surprised by any items you bring up, you won't be surprised by anything they bring up and can address issues ahead of time, nobody will be embarrassed at the meeting (you really don't want to surprise a VP with some fact which might be construed as his team not performing well, especially in front of other VPs), and everyone will be able to see that everyone else agrees with the conclusions of the meeting.