To Get More Replies, Say Less (2017)
gkogan.co
gkogan.co
Edit: "Welcome to ${service name}" is also a poor subject line if you expect an answer, because the subject line literally says "this is an automated email to let you know that your click on the register button has been indeed processed correctly. You probably have to click on the big colorful button in the body of this email to activate your account."
For me it isn't about not wanting to speak to a computer, I simply don't want to read a bunch of marketing copy. If a computer sent a short and direct to the point message I would be much more willing to read and respond to them.
I agree 100%. The thing is, a lot of welcome emails look like that. It's bad but not uncommon.
* A paragraph explaining social networking and another paragraph explaining LinkedIn.
* A few paragraphs on the benefits of joining LinkedIn.
* A few paragraphs explaining that a LinkedIn invitation was special because it meant that the inviter trusted and respected the invitee and wanted to stay in touch professionally.
* A tiny blurb along the lines of "I’d like to add you to LinkedIn network."
Despite my expectations that one of the explanatory messages would be best, the short, vague blurb outperformed by a huge margin.
So important that you resorted to every dark pattern in the book, it seems. I'm not exaggerating when I say that I don't know any of my tech friends who haven't had a bad experience with linkedin tricking them into spamming invites or similar.
Are people at Microsoft OK with working alongside people who do this scummy stuff?
for a long time, there were dark patterns in the account creation flow that tricked users into importing their address book and mass-emailing invitations to join linked-in. the UX made it seem like you were just sending a request to connect with someone who is already on the service.
sounds like this tiny blurb was the seed that sprouted the account creation dark patterns.
I wonder how much of it might also have been due to that, e.g, people generally enjoy helping other people, and so are likely to respond positively to what appears to be someone else outlining what they'd "like" for you to do.
- First, reciprocity. If you send me an email with a one-liner, I will feel that replying in kind would be adequate. A verbose email on the other hand, may have the opposite effect of creating a feeling that I should also be more detailed (which you may not even need). My response might be to set your email aside with the purpose of addressing it later when I have more time (we all know that famously elusive promise of a future that never materializes).
- The second point is slightly in line with the previous, but different. The length of the message can be used to estimate the cost of a conversation. A short message can be perceived to announce a one-off (cheap) exchange, whereas a verbose message may seem like the beginning of a more involved (expensive) one where if I engage, you will ask even more from me (how much exactly, nobody knows). That uncertainty is uncomfortable enough that I may not want to respond at all.
I’m betting that change resulted in a big increase in open rate. I’m conditioned to ignore “Welcome to AcmeCo”-style emails.
Even better, try to keep all the paragraphs as short as possible. Each paragraph has two jobs: to convey some information, and to convince the reader to keep going to the next paragraph.
Done right, you can get someone to read a long text without it feeling like they read a lot, because you kept them curious about what comes next the whole way through.
Kurt Vonnegut was a master of this technique. The vast majority his paragraphs are very short. It's almost like prose poetry. You (semi-consciously) keep thinking "I'll just read a few more lines" until you look up after 4 hours and realize you're just a few pages from the end of a 300 page novel.
So it goes.
Seems to work nicely.
Also, they're top-loaded with all the essential info, followed by a long tail of lesser details as the article progresses (this tail can be cut short in case of space constraints).
* Plain text
* Directly addressed to me from name@company.com
* 3-4 sentences max, slightly personalized
* Optionally have a link to the company career page/job listing (better if the raw link is pasted instead of embedded in text, to save me the time hover-checking it).
I'm more likely to reply because it feels like there's a real person on the other end that "hand-wrote" this email. Not some amorphous system that crawled my LinkedIn and sent me an automated message. Kudos to recruiters that are doing this — doing the thing that doesn't scale to get an edge.
I'm a big fan of PG's essay, Write Like You Talk, on this topic.
Shortening the text not only transmits the message more efficiently, it also allows the recipient to feel comfortable with writing a one-liner reply. You are actually lowering the threshold over which the person gains the will to start writing a response.
1) Brevity.
2) Get your terminology perfect. Asynchronous "who's on first" sucks.
3) When discussing anything on the web, start with a hyperlink. I can't see your screen, I can't scroll or inspect your screenshots. Expecting the reader to hunt down the resource that you had one ctrl-C, ctrl-V away is rude.
What does that mean? "On first"?
I've run into many times where a person has said a similar but distinct term - like they said "repo" when they mean "branch" and then burn 5 minutes of time while two people are confused by the fact that nothing the other person says makes sense.
It feels like the latency-time of writing makes shaking this mess out take 5X longer than spoken conversation.,
People have been leaving their emails, but surprisingly, even though the intent is very clear (I think), almost nobody has actually replied when I've emailed to open the conversation. The kinds of response rate percentages (<<10%) talked about in the article very much resonate!
My opening email is nothing like as long as the first one in this article, but it does contain a generic intro paragraph (thanks for leaving your email, I'm the founder, etc) which I include just for context and politeness, but which I've realised from reading this article may be causing people to just stop reading, thinking that it's an auto-generated response. I'll try some one liners from now on and see how it works out!
A quick win for the first few spammers that do this, with the end result of degrading the overall utility of email for everyone.
One thing you can do is not bury the request (the offer to help) at the end of the message.
Another thing you can do is make your automated message seem like it isn't automated, and a shorter message and better subject helps. But I wonder if it wouldn't be better to say "Yes, this is an automated message, but we read and respond to every response". Why trick your users when you can just tell them the truth?
Long-form articles posted to HN are a great example.
Attention spans these days are terrible.
The most popular podcast in the world lasts for 3 hours. I don't think it's true that attention spans are getting shorter – long form content has never been more popular.
Subject: Hey
Body: Whaddya want?
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I find it still obvious that it is an automated message and the attempt at 'being human' makes it even less appealing. This kind of metric chasing most likely results in dark patterns and subpar experiences.
From my own experience, I make sure to never ask more than one question in an email. If you ask more, people will answer the first and ignore the rest.
An agenda is an agenda, which is different than an argument/position that would be in an email. Usually when I get something like that, it's intended to be an "anchor" or written record of something that the other party wants. That triggers more bullshit email, as now a more formal artifact of whatever conversation happens in the meeting is needed.
When I took over, we decided what we thought was the best solution. Explained it in an email with max three lines and asked if we should continue with that solution. I usually got an OK within minutes.
And you are right, the long essays are put in the "read later" pile, and in our case, the customers just never got around to them.
The rest of the email can then be long, but at the end, always restate the question.
People will skim through it quickly to extract relevant facts of interest. The longer the text, the harder this is and the less likely someone will do it.
In English we call it "Wall of Text" in German sometimes "Bleiwüste"[0].
Things that help:
- using bullet points
- simple, clear language
- a concise abstract/tldr
- interactive elements when possible such as links and expandable elements:
In HTML there is a standard element that is seldomly used but to me seems very useful: the <details>/<summary> element[1].
I think it should be used more often! Perhaps in combination with a more distinct color/styling too.
Here is an interesting tutorial/article that uses it[2]. You can expand text to get more background information and explanations on certain topics.
This practice condenses the text, making it less daunting at a first glance and also makes a clear distinction between core content and supplementary information, which increases the overall structure.
[0] https://de.wikipedia.org/wiki/Bleiw%C3%BCste
[1] https://developer.mozilla.org/en-US/docs/Web/HTML/Element/de...
[2] https://x775.net/2019/03/18/Introduction-to-Datalog.htm2
And if I like the service but find some aspect of it annoying, I spend half an hour composing a thoughtful response to said email. Nine times out of ten it's crickets. Of course it was a mass email sent to zillions of budding saber rattlers but the lack of acknowledgement, let alone a proper reply, sours me on the service for ever.
I remember when I used online dating sites this was also the case. If I wrote someone a long message, asking a number of questions, it would rarely get a reply. However, if I literally wrote one or two sentences with a single, easy to answer question, I'd get a reply 50% of the time.
"You don't learn when you're the one doing the talking."
I cringe when I hear someone talking about a fancy over-designed email. Where the content is all about the brand and close to zero empathy for the receiver. It's 2020, yes?
How do you write a personalized email for a new user?
if I get a generic message saying "hey I'm recruiting for company XYZ, here's what we do", I might respond if it sounds interesting. I'm definitely not going to respond if you make it obvious that a bot scraped my profile and didn't understand anything about it.
We are working hard on ${first_clicked_link}.
BTW, ${user_browser} rules!
"Your location (${location}) is near mountain X, we should go hiking one day."
"Netlify has proven exceptionally useful for innovative energy companies like yourself and {other energy industry client}"
2) Email - is very small part of Netlify traffic (0.99%).
3) $97.1M funding. Last round - $53M on Mar 4, 2020 [2]
[1] https://www.similarweb.com/website/netlify.com
[2] https://www.crunchbase.com/search/funding_rounds/field/organ...
When I give you my email, it's not because I actually want to hear from you; it's because you've made it the only — or the least shady — way to sign up. I do not want to hear from you or answer your questions, especially before I've decided that I like your product and care about it.
So any such email I immediately mark as junk, and the fact that you sent it to me will go the "cons" column when evaluating your product vs the competitors.
I've used that pattern in emails quite a bit since our company was bought a few years ago, and it works far more reliably than when I just send off a short request.
Cut all the clutter, use simpler words, be personal. Do not write in a way that you do not talk.
For example, first few chapters of the book
https://www.goodreads.com/book/show/53343.On_Writing_Well
talk in details on the topic.
I would be more inclined to the shorter email which looks more like a person actually typed it.
When writing business email, be an epistolary writer. Imagine what you vis-a-vis will feel or do or need at the moment they receive your letter and address that.
Basically, to have less replies is to save time for you and your correspondence. They will not take [1] their time answering with questions and you will have more time not answering their mail.
This is where programming (and business) needs empathy in full.
[1] I thought about using "waste" there but declined that after some consideration. They will not waste their time creating a reply to you - because they'll show you your shortcomings. But they will be more productive in case you hit all the spots and your email does not need to be answered.
Seriously though, no one reads your email.
I decided not to do it (after sending one, doh >.<). After sending that first one, I thought about it and I don't really like receiving unsolicited on-boarding messages.
Though I am going to build something into my on-boarding process so that people can opt-in for these.
This reminded me of Scott Adams' advice on writing too: https://www.scottadamssays.com/2015/08/22/the-day-you-became...
Will this work for about/cover letter/bio?
Hiring for a small startup, I am looking for connection. So when I review job applications, I will always read a three-sentence cover letter that is tailored to my company, but never read a page-long cover letter that is obviously copy-pasted. So if someone wanted to get a job at Kevala, it would behoove them to spend 5 minutes reading our website.
Even when we state that a cover letter is required, the number of people who actually supply one is minuscule. It does effectively filter out people who can't read or follow instructions though.
I have only had 3 serious applications (and been accepted for all), so I do not have much experience.
I do think it fits me as a person too. Short and to the point over digital communication - doesn’t shut up outside of it.
Probably not , Gokan is specialized in "DevTools" / "Tech" industry.
I think this type of message appeal specifically to Developer.
As a developer I really prefer those one-liner intro rather than "Story Telling" type of welcome.
I've got to assume the length of your comment correlates with engagement.
- "a reply rate of 1% (1 in 100 users)"
- "a reply rate of 4% (1 in 25 users)"
- "a reply rate of 8% (1 in 12 users)"
Sorry to say but... we really can't draw a conclusion like this strictly from these kinds of numbers.
Totally possible these conclusions ARE true, but I'd test at a bigger scale and/or with qualitative research with users.
"1 in 100" = "one in every 100"
It's part of the reason I think the mailing list gold rush has peaked and will probably decline. I don't know many people that want more email.
Why not?