That sounds like a low-fi, synchronous, in-person version of reviewing a Google Doc (with comments, suggestions, etc).
A single hour-long in-person meeting can forgo a month of back-and-forth online.
"Did everyone get a chance to read the doc I added to the calendar entry last night? No? Ok, I'll just review the main points. So for starters, let's go talk about why we're here...."